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You are here Study Abroad & Exchange > Outbound > How to Apply

How Do I Apply?

As a first step in applying to go on exchange, it's important to think about what an exchange involves – going to new places, seeing a new university and discovering new styles of learning. Are you ready to go overseas and discover a new life for yourself??

When deciding whether or not to go on exchange, you need to think about how you plan to meet the cost involved in going away, and also think about the academic planning involved in meeting your course requirements when overseas. All students need to dedicate the necessary time and attention in advance to plan their exchange well. Please note that students cannot go on non-approved programmes for Study Abroad.

How to Apply to International Exchanges

Going on an International Exchange (College-wide) requires you to work with three key people: the Academic Coordinator(s) in your School/s for everything academic; the International Exchange coordinator in the Academic Registry; and the Exchange Officer in your host university.?

College-wide exchanges are not focused on a department-department exchange like Erasmus+ exchanges. They are open to students from most departments across College. You might be the first student from your course to go on an exchange to your host university, so your Departmental Coordinator may not have prior experience with that university or knowledge of the modules they offer in your discipline. They will be able to tell you if your department has a strict requirement for specific modules you need to complete in third year so you can be admitted to modules you want to do in fourth year. However, please note that you will have to carry out your own, independent research to ensure that you will be able to meet the course requirements at your preferred host university. No point applying to a university that does not even offer your course!

Next Steps

  • Attend Information Sessions
  • There will be information sessions taking place on the 14th and 15th of October.Please see above for further information and to register for the sessions!
  • Research
  • Research Universities available to you and read our FAQ section for more info
  • Please be aware that your host university is unlikely to have a course exactly the same as what you study at Trinity, so you may have to be flexible in which departments you are sourcing courses from at your new host university: where, for example, Art History does not exist as a department, you could look at taking courses in history of art offered through a Fine Arts department!
  • Make sure to familiarise yourself with all course restrictions at your chosen/preferred host universities. You can find a list of course restrictions on the 'Where Can I Go?' page, under the drop-down menu for each partner university or alternatively, on the host university's exchange website. Make sure to carry out your own independent research!
  • Complete the Application Form
  • You can find the application form by clicking here.
  • Make sure to list your top six universities in order of preference.
  • Please note, places will be allocated on a competitive basis based on merit, similar to CAO
  • Grade requirement of a 2:2 overall in 19/20 to be eligible to apply
  • Include with application: official transcript (from your mytcd.ie portal) & copy of Passport information page
  • You are now required to submit a 150 word personal statement for each of your top three host university preferences. This will allow you to raise any specific needs such as subjects, health-related issues, sporting needs, suitability of location, etc.
  • Ensure you receive your academic coordinator/s approval before submitting the application by sending them an email outlining the list of exchange destinations you intend to apply for.
  • Talk to your Academic Coordinator(s)!
  • Talk to your Academic Coordinator/s to find?out which type of?exchange?is?the best option for you.
  • As mentioned above, in order to be able to study abroad on exchange, you will require your academic coordinator's permission. For those students who are studying across departments/schools/disciplines, you will require the permission of all relevant academic coordinators. Ensure that they have all signed your form, otherwise it will be deemed null and void. Make sure to also discuss the suitable exchange term with your coordinator!
  • Advising Clinics
  • After the information session, you should attend advising clinics if you have any queries or concerns. For 2020 these will be taking place virtually. More information on dates and times will be posted next week!
  • And Finally...Apply!
  • Once you have done your research, completed your application form, received approval from your academic coordinator/s, make sure to apply by 5pm on the 13th of November 2020!
  • Late or incomplete applications will not be accepted!
  • Check Your Emails!
  • Your offers will be emailed to you so make sure to keep an eye on your emails, as if you do not accept the offer it will be rescinded.
  • Please note there will also be a time-frame on your offer so don't miss it.
  • Make sure to continuously check your spam folder!
  • Make A Decision!
  • We ask that all students who apply to more than one exchange, whether a departmental exchange, a college-wide International Exchange or Erasmus, make up their mind as soon as possible. Please don't hold on to offer letters if you already know you will not be embarking on any particular exchange as this prevents other students from receiving that place!
  • Nomination
  • Please note you cannot apply to a partner university without a nomination from Trinity. Once nominated, the partner university will get in touch with you regarding their internal application - this may sometimes require a personal statement, and other documents such as transcripts, proof of insurance etc. It is recommended that you read through the partner pages but also carry out your own due diligence so you know what to expect!
  • Make sure to also adhere to the partner's application deadline!

International Exchange Application Form 2020

  • You can find the application form by clicking here.
  • Make sure to list your top six universities in order of preference.
  • Please note, places will be allocated on a competitive basis based on merit, similar to CAO
  • Grade requirement of a 2:2 overall in 19/20 to be eligible to apply
  • Include with application: official transcript (from your mytcd.ie portal) & copy of Passport information page
  • You are now required to submit a 150 word personal statement for each of your top three host university preferences. This will allow you to raise any specific needs such as subjects, health-related issues, sporting needs, suitability of location, etc.
  • Ensure you receive your academic coordinator/s approval before submitting the application.

Academic Coordinators List for International Exchange 2020

  • Click here for the 2020 List of Academic Coordinators for International Exchange
  • In order to be able to study abroad on exchange, you will require your academic coordinator's permission. Ensure you receive your academic coordinator/s approval before submitting the application by sending them an email outlining the list of exchange destinations you intend to apply for.
  • For those students who are studying across departments/schools/disciplines, you will require the permission of all relevant academic coordinators. Ensure that they have all approved your exchange choices, otherwise it will be deemed null and void. Make sure to also discuss the suitable exchange term with your coordinator!
  • You cannot submit an application without your academic coordinator/s consent!

Advising Sessions for International Exchange 2020

If you would like to join an advising session with the International Partnerships & Exchange Officer to discuss any queries you may have about the International Exchange Programme, please schedule a 1:1 session using the scheduling assistant below:

Click Here to Schedule An Appointment TLC官网

If you have any technical difficulties accessing the scheduling assistant please email emats@tcd.ie

Bursaries & Grants

Studying overseas as part of your Trinity degree can be an amazing experience, but it can also involve costs you need to budget for. Depending on the location of your exchange, and which type of exchange programme you opt for, there are different financial supports available to you to help you along your journey to becoming a global citizen and offset the expenses associated with studying abroad.

Global Mobility Bursaries
Under the new Global Relations Strategy “GRSIII” Global Mobility is a key strategic focus. The Global Relations Office aims to facilitate an increase in the number of undergraduate students engaging in mobility to 50% of eligible students. One way of achieving this is to ensure access to the Global Mobility programmes through the provision of Global Mobility bursaries. GRSIII introduces, for the first time, funding for scholarships/bursaries to be used towards the costs involved in undertaking a Global Mobility programme.

These bursaries will be available to students going on International Exchange or any other credit-bearing mobility programme at least four weeks in duration. Please note, Erasmus+ students cannot apply for this funding as they are eligible for the Erasmus+ grant.

Information on how to apply for these bursaries will be provided when you are offered an exchange placement. Please note that a condition of receiving these funds is that you write a testimonial about your time studying abroad.

Provost Asian & African Travel Bursaries
The Provost’s Asian & African Travel Bursary is allocated from the Provost’s Office through the Global Relations Office to students embarking on an exchange to Asia for either an academic semester or full-year exchange. This is a stipend of €1,000 which you may only receive once in an academic year and is in place to defray the cost of your flights/travel/ help with living costs while you’re abroad. All students who go on exchange at one of our African or Asian partner universities who apply for this will automatically receive this funding once they arrive at the host university. Information on the application process will be sent out to all students closer to their exchange (August/September for Michaelmas Term or Full Year students and February/March for Hilary Term students). A condition of the receiving this bursary is submitting a testimonial/blog post to the Global Relations Office.

Your Loans/Grants on Exchange
If you are currently in receipt of any type of grant or loan, please note that these should not be affected by your exchange e.g. SUSI grant, Northern Ireland Student Loan. You will still be entitled to receive these during your exchange. The exception to this is any student who is in receipt of the US Title IV Federal Aid – the student should ensure that they remain eligible for this loan if choosing to study abroad. Please contact the Financial Aid Officer in the Academic Registry for assistance.

If you would like to clarify the status of your loan/grant during your studies abroad, please get in touch with Academic.Registry@tcd.ie for further information.

How to Apply to go on Erasmus

Students who are interested in going on Erasmus should first speak to their School or Department Erasmus Coordinator(s) and thoroughly research all of their options early on in semester one of the year before they intend to go abroad. Students studying more than one subject should speak to the Coordinators in all of the relevant Departments. Your Erasmus Coordinator(s) can also tell you about how the application process is organised in that School/Department.

Each School/Department has their own application process but in general you will be asked to rank your preferred destinations and explain why you have chosen those universities. The Erasmus Coordinators will review all of the applications and take into account students’ previous academic performance when deciding who should go to which partner university.

Erasmus Coordinators make their placement offers early in the new year, generally in January or February. Every effort is made by the Coordinators to give as many students as possible their most preferred option.

After students have been told of their Erasmus placement, the Academic Registry will then make contact with all future outbound Erasmus students about the next steps which include nominating you to the partner university, and starting the paperwork needed to receive the Erasmus+ Grant. Students should note that after they have been nominated, the partner university will make contact with them to ask them to formally apply, but this is usually only a formality so that they are able to provide you with a student number at the partner university and so on. It is the student’s responsibility to ensure they respect any deadlines set by the host university.

Shortly before the end of the academic year outbound students are invited to attend the pre-departure meetings where they will be provided with lots of useful information about what to expect about living and studying abroad as well all of the steps they need to follow in order to obtain their Erasmus Grant and have their modules be approved.

Erasmus Deadline Reminder!
Schools/Departments must notify Academic Registry of their students’ placements by February 20th. Each School/Department sets their own internal deadlines for students to apply to go on Erasmus so make sure to clarify what the deadline is with the School/Department Erasmus coordinator.

Erasmus Coordinator Contacts

Every Department has a designated Erasmus Coordinator for outbound students. They are the initial point of contact for students who plan to go on Erasmus.

You can find the contact details for Trinity’s outbound Erasmus Coordinators by Department here.

Going on Erasmus with a Disability

Students who are registered for reasonable accommodations with the Trinity Disability Service who are thinking of applying to go on Erasmus should contact their Disability Officer to discuss how best to prepare for Erasmus including disclosing a disability to a host university and seeking reasonable accommodations from them. This is best done as early as possible, even before submitting an application to go on Erasmus, and should not be left until the Summer before going abroad in the following academic year. The Disability Service has put together a helpful Checklist for Students with a Disability to go through when they are applying to go on Erasmus (available here).

Students with disabilities or special needs who are registered with the Trinity Disability Service may be entitled to apply for extra Erasmus+ funding which aims to account for some of the additional costs they might incur.

Erasmus Traineeships

Students who are interested in working rather than studying abroad, by undertaking an internship or work placement for instance, can, in certain circumstances, apply for an Erasmus traineeship. Typically, students choose to do so during the summer, though some students do undertake a semester long traineeship carrying out research in a partner university’s lab or on placement in a partner university’s associated hospital. It is generally the responsibility of the student to secure their own traineeship abroad. Departmental Erasmus Coordinators may be able to offer some assistance.

The traineeship must meet the following criteria to be eligible for the Erasmus grant:

  • The traineeship documents must show that you will be working with the organisation/enterprise for a minimum of two calendar months.
  • You must receive academic recognition for the period of the traineeship either through earning ECTS for it or having it the traineeship be recorded on your academic transcript.
  • The traineeship should be full-time and must be related to your degree programme. It is, therefore, important that you discuss the placement with your departmental Erasmus Coordinator(s) and they must approve your traineeship.
  • You may carry out a traineeship at any organisation in an Erasmus+ Programme Country (with the exception of EU institutions, bodies and agencies).
  • Students MUST have insurance that covers them in the workplace. Students can combine studying abroad on Erasmus with a traineeship in the summer months, as long as the dates of the two activities do not overlap, but your total Erasmus+ Grant funding may not exceed 12 months.

Erasmus+ Grant

As a student, you will no doubt already be aware of the need to budget. It is even more important to plan a budget before going abroad. Thankfully, the Erasmus+ Grant is available for all students who take part in the programme. The Grant is intended as a contribution to your travel and subsistence costs and extra funding is available for traineeships. The amount varies from year to year according to differences in living costs from country to country, ranging from €300 to €450 per month.

If you are currently in receipt of any type of grant or loan, please note that these should not be affected by your exchange e.g. SUSI grant, Northern Ireland Student Loan. You will still be entitled to receive these during your exchange. The exception to this is any student who is in receipt of the US Title IV Federal Aid – the student should ensure that they remain eligible for this loan if choosing to study abroad. If you would like to clarify the status of your loan/grant during your studies abroad, please contact the Financial Aid Officer in the Academic Registry (Academic.Registry@tcd.ie) for further information.

In order to receive the Grant you must complete all of the paperwork that you will be sent to you in an information pack before departure by the Academic Registry. The Grant is paid in two instalments. The first instalment (80% of the total amount) will be transferred to your bank account shortly after you submit your Confirmation of Arrival (signed by your host university/organisation) and the Erasmus+ Grant Agreement. The second and final instalment (remaining 20%) will be issued at the end of your time abroad upon receipt of the Confirmation of Departure form and the completion of your Participant Report.

You must complete and return the following documents to receive you Grant:

  • Grant Agreement
  • Learning Agreement
  • Confirmation of Arrival/Departure
  • The above documentation must be sent to erasmus@tcd.ie

If for any reason you withdraw from the Erasmus Programme and return earlier than planned, and after you have been issued with the first instalment of the Grant, then you must contact erasmus@tcd.ie immediately so that your student record can be updated. In most circumstance you will have to reimburse the Grant.

Conversion Tables

These conversion tables are intended to be used to convert the marks and credits of Trinity students who return from an Erasmus.

It is recommended that the tables should be adopted across College, however it is recognized that they will need to be reviewed on an annual basis and Schools/Disciplines that have more refined tables, for instance for universities within a specific country, may continue to use them if they are broadly in line with the grade categories in these tables. These new tables replace any existing College conversion schemes.